What’s a Fan Table?

 

Fan Tables are generally located in the halls and are available to fan groups, clubs, and organizations within the local geek community to showcase their group or event during the convention. They’re a great opportunity to promote, recruit new members, raise awareness, and do community outreach!

Bay Con

Bay Con

The Bay Area’s Premier Science Fiction & Fantasy Convention

Screamfest Horror Film Festival

Screamfest Horror Film Festival

Screamfest Is America’s Largest And Longest Running Horror Film Festival

Specializing in horror, thrillers and sci-fi movies from all around the world. The festival is dedicated to supporting intriguing films, discovering creative storytellers and seeking original stories from around the world. We work with other festivals, film archives, cinemas and filmmakers to spotlight lesser-known films in an ongoing effort to grow recognition and appreciation of the horror genre. We are dedicated to giving our audience a chance to find new favorite films and future genre classics.

The Federation

The Federation

The members and chapters of The Federation around the world focus on the needs of those in their local areas. At times of major disaster, our headquarters offices coordinate those efforts to dispatch aid, funds and volunteers to the victims.

Among our arsenal of tools to dispatch help is the Galileo, our first Disaster Relief vehicle. Galileo and her trailer, Pod 1, serve the Midwest US, transporting aid, assistance and volunteers to those in need. It is our plan to establish such vans in all parts of the world.

SD Who Con

SD Who Con

Who Con proudly supports The Pegasus Rising Project through our at-convention charity auction, and other community events. Pegasus Rising is a small all-volunteer group that employs rescued horses as therapy animals for U.S. military veterans suffering from Post-Traumatic Stress Disorder (PTSD) and Traumatic Brain Injury (TBI).

Nerd Mafia

Nerd Mafia

Nerd Mafia is a Southern California-based group established in 2015. We are a group of diverse cosplayers from all ethnic and socioeconomic backgrounds who enjoy philanthropic activities that benefit the community while engaging others through attending conventions. We are a group of cosplayers who stand up for peace and equality and promote fun through the art of cosplay.

Sinister Creature Con

Sinister Creature Con

To Apply For Your Fan Table

Actual reservations will be determined based on demand. Fan Tables are assigned on a first-come, first served basis.

To apply for a fan table, please use the form at the bottom of the page.

 

  • The Hellmouth will provide 2 badges for each Fan Table under the Organization/Charity/Club Name.  If you have multiple people staffing your table, you will need to purchase additional memberships for them or trade at the outside door.

  • Fan Table groups must provide their own staffers to cover their table. The Hellmouth staff are not permitted to assist in managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.

  • The Hellmouth is not responsible for displays, merchandise, or other items left at tables during closed hours. Any items left are at own risk.

  • In deference to our dealers and exhibitors, who purchase a table or sponsor the convention, no sales with the exception of event badges/tickets are permitted at fan tables. 
  • Charity collections are not allowed at Fan Tables as it may interfere with the integrity of the The Hellmouth approved and sponsored charity.
  • No raffles are allowed. Sorry, but it is illegal according to the laws of the State of California.  All games must be free to enter.
  • There is no guarantee that you will have access to electrical power. Be sure to bring your own extension cords and splitters.  Generators are not permitted.  All extension cords must be secured and out of the way of traffic.
  • If you need Internet access at your table, you’ll have to arrange this with the hotel. Although our host hotel offers wireless access in guest rooms, this service is usually restricted or blocked in the lobby and function-space areas.

  • Fan Tables are typically 6 feet in length and will have two chairs per table. Extra chairs are sometimes obtainable from the hotel. Tablecloths are typically provided.  However, you might want to bring your own as a way to make your Fan Table stand out.

  • You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.  You must use blue wallpaper safe painter’s tape to adhere any signage.

  • Nothing may be attached, in any way, to the ceiling. Any publicly displayed items must be suitable for all audiences; in other words, it must be child friendly.

  • Table placement will be at the sole discretion of The Hellmouth, the Fan Table director or their assistant. We will work with you as much as possible, but we can make no promises.

Any deviation from or variation to these rules may result in the revocation of your Fan Table.

Fan Table Contact Form
Name of contact person for your group
Please enter your Email address
Please enter the name of the company or group requesting the table
Please enter the URL for your company/group